HOW TO REGISTER
Step 1: Registration Form
Complete the registration form found here for the event. This will help us gauge our player count, sleeping arrangement, dietary restriction and other information to assist staff. You will need to fill out this form once for each event.
Step 2: Payment
Step 3: Character Cards
All players must go to the Character Builder Sheet and make a copy of the blank card. Fill out your character card and add it to your Player Folder Here. Your folder will be nested inside your house if you have one, if you have not selected a team or are unaligned it will be in unaligned by default Please leave your character builder as a google sheet and name it “Player Name-Event Month” (You will need to save a new copy for each event so we know it has been uploaded.) If you don’t have a player folder yet created, let logistics know and we will create one for you (they are usually created after the registration form is first filled out). Please note if you change your cards after the dates below we cannot guarantee logistics will have the updated card printed at game for you.
Payment, Prices (includes full meal plan) and Due Dates:
Game #1 (September 23rd-25th) - $130 Pay Here
-- Character Cards, Payment and Pre-reg form due Sunday August 28th @ Midnight
Game #2 (October 28th-30th) - $130 Pay Here
-- Character Cards, Payment and Pre-reg form due Sunday October 8th @ Midnight
Game #3 (November 18th-20th) - $130 Pay Here
-- Character Cards, Payment and Pre-reg form due Sunday November 6th @ Midnight
Step 4: Vaccine Information
All players must follow the instructions at https://www.hollowdawnlarp.com/covid to send Logistics your vaccine information. If you participated in Mod Day you are NOT all set as we require boosters as well. You will get one courtesy email ahead of the event. Failure to follow this protocol will lead to your event fee being refunded and the player being unable to participate in the event. The deadline for getting this to Logistics is Sunday September 11th at Midnight. Please be flexible with us as this may change as we get closer to September, we will make announcements and follow up with any changes.
Step 5: Waivers
Currently we are accepting legal release waivers that were completed and given to logistics at previous events; however, if a player did not attend a previous event or otherwise provide us a waiver, we need a copy. JCC also requires their own waiver to be signed. Please follow instructions here for both waivers.
Step 6: Character History(Optional)
You are encouraged to submit your character history to Plot so they may know more about your character. Please add a google doc of your character history in your player folder Here. To get CP for this it must be completed by Sunday August 28th at Midnight.
Step 7: Aesthetics (Optional)
If you are spending breed points you need approval for your chosen reps for them. Please add a folder or document with links or images of your planned flaw and how you are repping it to your Player Folder Here. If you have any questions please reach out to aesthetics via discord or email@example.com.
We will be sending out emails and posts on site FAQ’s and cleanup as we get closer. The current idea is to assign a task area per cabin in addition to your cabin cleanup. Please reach out to us at firstname.lastname@example.org if you have any questions or concerns.
We will have NPC registration information out at a later date for those who wish to NPC instead of playing a PC for this event.
Q: Are there refunds for games I’ve paid for and cannot attend?
A: Yes. We try our best to offer refunds when we can. If you cancel at least two weeks prior to the event, email email@example.com for a refund. If it's within the two week window we will do what we can to refund your money but may not be able to refund all of it due to having to pre-purchase food.
Q: What does ‘full meal coverage’ mean?
A: We have a simple meal on Friday night, three meals on Saturday and breakfast on Sunday morning. More information and menus will be released as we get closer to the event.
Q: What if I have a dietary allergy and can’t participate in the food plan?
A: Just let us know at firstname.lastname@example.org and we will refund the food portion of the ticket and work with you on a location to store and prepare your food for the weekend.
Q: How do I sign up to be an NPC?
A: If you don't wish to PC and wish to help out NPCing, we will be releasing information regarding that as we get closer to events.
Q: Wow, it's a pretty expensive LARP, are there any options for those that can't afford it?
A: First of all, we are accepting spots for Full Time NPCs. Not only is it free, but you also get free food for the weekend. We are also looking at creating some work study/scholarships for those that can't afford it. You'd exchange helping us out in some aspect of running the game for a discount ticket. Details are still being worked out but we will announce when/if we figure out how to manage it.
Head of Logistics